project management interview questions

9.What to you understand by a project charter? Additionally, it provides a picture of what tools and processes they use to manage a project. Any project manager worth hiring will be able to answer this with practical specifics. There are always risks about actions and a PM must take least risk actions. Required fields are marked *, We have used different wording but the meaning remains the same. A project manager is a difficult position to fill. Before you can plan, execute and successfully complete a project, you must hire a project manager to manage it. As they work, you see their progress. When assessing risks the project team also tries to determine the probability of the risk actually happening and the impact it will have on the project when it does. What they’re asking: Expect a fair share of behavioral interview questions—these are questions that ask you to recall and explain specific examples and experiences—during your project manager interview. What is Work Breakdown Structure (WBD) and how does it affect the work estimates of tasks/activities? Crashing method tries to optimize the schedule making use of the time floats available while keeping costs under control. People like to be recognized for their contributions. From another – you must demonstrate practical skills relevant to the role. 25. Related: Project Manager Salary Statistics 2019. If loading fails, click here to try again, A set of task/activity that are a routine, A set of task/activity with a undefined timeframe, A set of task/activity with a defined timeframe, It’s a collection of program and portfolio, It’s a collection of projects and portfolio. Everyone makes mistakes; character is defined by how you deal with them. Salience modeling is another technique to determine who is the most effective for the interest of the project. A Project Manager is responsible for planning and executing projects. What’s your background, personally and professionally? While the project is rolling, you don’t have time to stop and tweak your team. What is the role of Isikawa/ Fishbone diagrams in determining root causes of risks? Final set of activities are related to the systematic closure of the project. To complete a project in all its aspects one needs to be aware of the project integration knowledge area. Examples could include development of a new product or process (as in the example), constructing a road or a bridge (infrastructure in general), developing a computer/information system, etc. This question reveals first how up-to-date the candidate is regarding software and project management tools. In doing so you’ll get a better feel for what kind of work excites them and maybe even what they excel at. The quality of questions that a project manager asks during an interview is often the tipping point of offering them the job, said Rema Deo, managing director … Actually, this is a typical project manager job interview question. A Point in Project schedule when some objective, a part of a result or a part of the planned services planned are achieved. Tell me about your favorite project that you’ve managed and what you enjoyed about it. IT Project Management Interview Question 2 – Interpersonal and Communication Skills. I start out every project by making sure that I give clear directions and outline our overall … These are temporary, in the sense that they are not routine work like production activity but most often one time set of activities undertaken. Over time they then get used to the structure of the relationship, that is the norming phase. Try our award-winning software for free with this 30-day trial. You can face this question not only in a project manager interview but also in any job interview. Projects need more than a good project manager to lead them, they need tools, too. Requested changes will have to be reviewed by a change control board. The question is designed to see how you would outline the tasks for yourself and your team. The ability to monitor and track the progress of a project and tell immediately when it’s not meeting the benchmarks you set in the planning phase is perhaps the most important duty of a project manager. Not only all the activities in the path must be carried out in planned time, but also there cannot be any delays. There are 2 formulas to calculate 3 point estimation. You want an authentic person who is comfortable in the position. There is a distinct “start” phase, followed by an organizing and preparing phase. 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They better! There are many ways to lead, and all have their pluses and minuses. There are many, from simple to more complex. 42.What do you understand of Pareto (80/20) principle/analysis? Why does a PM need to be very proactive? But this can also apply to stakeholders, vendors, etc. Tips for answering: While you want to be honest in your response, please do not be negative. Same goes for quality management too. 36.How do you determine the communication needs of stakeholders? The Final version of all plans after the project execution starts, The Final version of all plans before the project execution starts, The Final version of all plans before the project execution completes, Risks, Assumptions, Issues and Dependencies, Risks, Application, Issues and Dependencies, Relation, Assessment, Issues and Dependencies, Risks, Assumptions, Information's and Dependencies. 6 interview questions for new project managers. Whether you're a candidate or interviewer, these interview questions will help prepare you for your next program management interview ahead of time. Project baselines are the starting versions of all related plans of a project, be it the time schedule, the quality plan, the communication plan or whatever. In QA this is used to identify the 20% of causes that create 80% of the problems. They need to be able to speak to team members, stakeholders, vendors, etc. The ideal project is the one that you’re hiring for of course! Why is the performance management process in the HR management plan important? Managers can create dependencies, add milestones, assign tasks, manage workload and more—all from one screen. Unless he is a professional and has integrity there are many things that can go wrong. This is another classic question that directly stems from asking about managing projects and leadership. It’s hard to find a person who is both comfortable with process and adept at motivating teams to do their best. Your dream company has invited you to interview for a project management job. Clare Hawkins. 1. It usually means balancing of the constraints of scope, budget, schedule, quality, risks and resources. If a project is to be closed, it is decided at these stages based on the performance or if the need of the project has disappeared. The level which contains all project related information. What was your most successful project? What you really want to know is not whether they delegate, but how they delegate. There’s going to be more work in a day than can be accomplished, so any good project manager is going to have to determine what is crucial and what could be left undone if necessary. Most detailed SOW are usually given by the customer if he is the one requesting the project. Scheduling is done from activities list prepared after WBS has been finalized. They are hired to perform and lead a project to success, but they can suffer the same setbacks as anyone on the team. Part of their duties includes managing stakeholders who hold a position of authority over the project manager. It may mean paying team members overtime, paying for the time of a consultant, etc. Please check your wording here – “Fast tracking is to make selected activities faster by applying additional resources if necessary. While this may seem like a simplistic project management interview question, it allows the interviewer to explore the software a potential hire is acquainted with, why they like it, and what problems they’ve encountered using it. When answering project manager behavioral interview questions, it’s helpful to use the STAR approach. If you leave this page, your progress will be lost. Tips for answering: Go ahead and brag a bit. Variances from baselines are determined and Schedule variance (SV) and cost variance (CV) are calculated. A project manager is nothing if not an effective communicator. List of actions of potential actions are also included. 10. Project authorization is done on this document and a project would be initiated with the top level requirements listed in this document. Goals are set, questions are asked about what improvements can be made and metrics (measurements that tell us something about the process) are carried out. Even project managers have to answer to someone. Any project manager you hire would appreciate the power of our planning tools. What do you think is the difference between projects, programs and a portfolio? Answer : It defines project management as "the application of knowledge, skills, tools, and techniques to project activities to meet project requirements." Talk about not being prepared. GM, or the goals, questions and metrics is the method used. It also shows their communication skills while under pressure. Related: What Are Your Strengths & Weaknesses? ‘Be relevant’ is the mantra to do well in this question. 21. monitor and track the progress of a project, What Are Your Strengths & Weaknesses? If there is schedule or cost variance is significant, appropriate action needs to be taken to correct the slips. Tell us about yourself. 43. Point out where you made a difference on the project in terms of expenditure, quality, efficiency, customer satisfaction and business and organizational success. Try our Gantt charts and automated reports—it's free for 30 days. Ouch. Please try to change/remove it. The last thing you want is a project manager who carries everything on their shoulders. 48.Forming a team, developing the team and improving knowledge are direct responsibilities of the project manager, do you agree? 13. Work breakdown dictionary includes additional details that help define the tasks. How is the “activity time” estimates done? “Carrying out” is the actual execution part of the project. are often referred to as Organizational process assets. Projects are undertaken for a specific or a set of related purposes. The dashboard also helps project managers keep their stakeholders in the loop. Junior Project Manager interview questions are tricky in many senses.. From one side, you need to show an understanding of Project Management. Below are the top 30 project management interview questions and sample answers to help you with this preparation: 1. Project management involves applying the knowledge & skills of the project team members including the project manager, application of tools and techniques available to ensure the defined tasks are completed properly. The program which contains all project related information. But, there are individuals who have the breadth of knowledge and experience necessary to successfully lead projects. Each group will need a slightly different approach. If there’s a problem between two or more team members, it must be resolved quickly. At every monitoring point the planned value (PV), earned value (EV) and actual cost (AC) are monitored. It starts with a project charter development. Acquiring the team, forming the team, assigning roles & responsibilities, appraisal policies, rewards & recognition are the areas where clear cut policies should exist and be well known to team members. It might seem cruel, but it’ll help you get to the heart of the person that you’re going to trust with the management of your project. Stakeholders usually ask for broad strokes to make sure the project is going well, but sometimes they want more detail. A process is a defined way of doing things. 7 project manager interview questions to ask your candidates. Question # 1: If we provided you with a laptop for project planning and management, what software would you want on it? Issues and dependencies also limit the choices of actions often. The difference between a good and great project manager is the ability to monitor oneself and respond proactively to any drop offs in performance. I hope you are here to prepare for an interview, either you are a hiring manager or the candidate itself. 24. Does the candidate have experience in your industry? This chain of activities or the path from start to finish is known as the critical path. These time pads are called floats. Knowing a bit about their life story can inform how they might respond to issues at work, and whether they will fit into the corporate culture. What would you say is the most important skill of a Project Manager and why? 19. 7. When the activity effort and resource estimates are known getting the work done depends on how the tasks are sequenced. Describe a situation when you had to motivate someone in work. Additional Project Management Interview Questions and Answers. Project management plan development is another important activity. There’s no question, this is what your project manager will want. It is only after everybody has settled into their new roles that the team starts performing. tools to plan, monitor and report on the project. Contains all the identified RECORDS of a project, Contains all the identified ELEMENTS of a project, Contains all the identified DATA of a project, Contains all the identified RISKS of a project. Online Gantt charts measure the progress of each task, but project managers want a bird’s-eye view. So, during a project management interview, you may come across multiple questions related to management. Ace This Interview Question. A program is a set of projects managed in a coordinated manner to achieve different parts of an overall goal. Not all projects are executed under one roof. Time and effort estimates can be accurate when everything about the work and dependencies are known. It may be possible, due to dependencies, to start a task later than the date on the schedule, similarly an activity could be completed later as there are no other activity waiting for its completion. The team people go through a storming of relationships when before settling to the role assignment. “Closing” phase makes sure the temporary activities related to the project are closed systematically. 1) Triangular Distribution E = (P+M+O)/3 ; Each of the processes has a defined set of inputs and produce defined outputs by applying a set of tools and techniques on the input. The basic sequence is determined by what activities should be carried out first and what should follow. It will prove interesting and informative to see how the candidate makes these decisions. In an interview for a project management position, the hiring manager will seek to determine whether your management style and experience are a good fit for the position. PMB, performance measurement baseline is the aggregation of all planned values. Then there are the necessary resources that will be outsourced, which involves a different management technique than when working with employees. 41. You don’t really want an accurate answer to this question, but you do want to see how the project manager deals critically and seriously with the question. After the members are collected as a project team there is a turmoil before everything settles down. Give a brief introduction of your background and educational qualifications. 22. On these types of questions, it’s best to answer with the STAR method. Much of project management is the same from industry to industry. Talking about managing a project will inevitably lead to a discussion of leadership style. Project managers are known as planners. Improving self and the team knowledge is equivalent to the continuous improvement of A process and should impact the quality of the project outcome. 37. Less important than the content of their answer is the way they deal with the question. 23. There are 2 formulas to calculate 3 point estimation. These are vital items that a PM should always be aware of. It will let you know what sort of projects they prefer to work on. It is the difference in estimated effort and the effort actually needed. What to look for in an answer: Ability to delegate; Organizational skills; Time management skills It’s important to get a snapshot of the applicant to bring their project manager resume into sharper focus. Crashing and fast tracking are two methods of accelerating a project time schedule. An example would be the creation of the Microsoft Surprise tablet that used a liquid magnesium deposition process to create the enclosure. This is a qualitative assessment and will determine the kind and details of communications they need on the project. Most project managers heavily rely on Gantt charts when it comes to project planning and scheduling. Perhaps they have strong skills that relate to your industry, even if they don’t have direct experience. A project manager needs tools to plan, monitor and report on the project. The seller must supply the contracted items at a fixed price determined at the time of contract. Because, during the project they will be sidelined with unexpected challenges and questions. Make use of additional resource do not implement anything that does not come under the scope. The communication needs of stakeholders depend on their position in the power/influence grid, power/interest grid as also impact/influence grid. It may mean paying team members overtime, paying for the time of a consultant, etc.”.. Actually this definition is for Crashing. A project manager is a bit of a psychologist who must know how to resolve conflicts quickly. 39. A project has distinct phases when the range of activities required to carry out the project work differ. Ace This Interview Question. Ask specific project manager interview questions to narrow your options to a handful of great candidates. They need a wide swath of skills, from a knowledge of methodologies to a mastery of communication. If a project manager can’t clearly communicate, the project is doomed before it has begun. Closing of the project (or the current phase) is the final set of activities for integration management. This question will allow you to first gauge the candidate’s honesty. To help you get started, here are six popular project management interview questions, along with our advice on how to answer them effectively: 1. There are almost as many ways to manage a project as there are projects. And where there are people, there are conflicts. What is a critical path in schedule network diagram? ... here are some common questions asked during an interview for a project manager, and some responses to consider. Ensuring quality of everything that goes into making a product and that no mistakes are made while making it ensures quality. ProjectManager.com organizes all your tasks into a timeline with our online Gantt chart. That’s nuts. ProjectManager.com has one-click reports that can be filtered to show just the information stakeholders or project managers need to keep tabs on the progress of the project. The risk identification process may be able to come up with some opportunities too. These could be categorized as technical, external, internal/organizational, etc. This is a great way to weed out the micromanagers. 26. For example the NASA lunar landing program had the development of the command module and the lunar landing modules as separate projects. PERT = Program Evaluation and Review Techniques. Some project managers are going to think you want a person who is wholly independent and pulls from an inner-reservoir. Are there any positive aspects of the risk identification process? Project Manager Interview Questions & Answer #1: Please describe yourself, your background briefly. Most optimized sequencing would give you the best possible time needed given the resources allocation is ideal and there are no constraints there. But there’s often money involved, so they better know how to handle a budget. When activity scheduling is done there will be activities whose start time and/or end times are not critical. So it’s not surprising that this particular project management interview question is included in this roster. You have not finished your quiz. This question can help to gauge how the candidate approaches managing a team and handles various time and budgetary concerns. The same goes for their professional history. If you had to rate project management as a career, from one to ten, how would you rate it? In the project management triangle we are concerned with the management of the project's time, cost, and scope. .. fast track . Case questions can be asked both in verbal or written forms. What is RAID as it related to project management? Example answer: I trust my team. For example, initiating process group, planning process group, etc. The organizer which contains all project related information. The breakdown goes down to levels where all the work required is clearly understood. Depending on the type of projects other categories may have to be considered. Management-based Project Management Interview Questions. Scope management, time and cost management knowledge areas are quite obvious. The project scope statement, WBS and WBS dictionary defines the scope baseline. Please visit using a browser with javascript enabled. Whether you are in a support role such as PMO or at the top level as a Programme Manager you will have a common goal, a clearly identified target delivery, which will be both time and cost bound. The process developed in the project will be used for subsequent production of the tablet. And more importantly, can they use the project management methodology that best suits the work at hand? The interviewer asks these questions to check your knowledge as an expert to handle the responsibilities of a project manager. Thus, whatever ensures products meet customer expectations are part of A efforts. 3. and these influences the planning and execution processes. Sample Interview Questions For Project Management Working in a projects environment your tasks is to contribute to the successful delivery a piece of work, a project. 2) Beta or PERT Distribution E = (P+4M+O)/6 ; where P stands for pessimist, O for Optimist and M = most likely and

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